OK so the UK driving licence counterpart in now INVALID as of 08/06/15. This means you can no longer ask a driver to see their licence counterpart as it’s not a recognised document.

 

So what? I hear you say…

You have a few options for managing employee driving licences from this point;

Option 1

Do nothing and hope none of your employees driving have been disqualified or have an accident

Option 2

Try and implement a system internally where admin staff build a process to constantly check on the DVLA website (or even try the premium rate DVLA phone line option!)

Option 3

Use a professionally managed licence checking provider to do all of the admin for you

Watch this video to get a SNEAK PEEK guide on licence checking

Let’s look at calculating the cost of driving licence checks:

 

Considering Option 1?

It’s a risk you’ll need to weigh up in your business, is it worth it?

Option 2 a possibility?

You would need to run a quick calculation based on the following:
a) Number of employees who are allowed to drive for work at any point (let’s say 50 staff) in their own vehicle or any company vehicle or hire car

b) Number of minutes spent checking each licence internally (let’s say 8 minutes each)

c) Amount of time getting all employees to register on the DVLA site and generate a one time code for you (let’s say 15 mins of their time and another 6 mins admin time chasing them & logging the results in some kind of internal system = 21 minutes)
So (b) + (c) x (a) = 1450 mins X £10 per hour (avg hourly rate) = £241.00* base costs
 
* This simple calculation doesn’t take into account:
  • The time needed to actually create the internal system to log results, trigger reminders and repeat patterns for re-checks on anniversary dates of new starters
  • The extra time needed to chase employees out in the field who struggle to log on to the DVLA site
  • The back/forth extra time for re-starting the process when the DVLA employee code expires (only lasts 72 hrs)
  • The problems that will come with the new ID verification system being added to the DVLA driver login in July (only 70% success rate for establishing ID) which means more time trying to check details using the fall-back premium rate phone number
  • Any extra costs in internal systems, phone calls and associated ‘off-the-job’ time employees are taking to complete this process

Considering Option 3?

Here you would need to establish the costs associated with:

  • The actual charge of a professionally managed licence checking service (price per check)
  • The cost associated with getting each employee to give consent for the licence check
With the Licence Monitor service from Driving Monitor, you could get all your employee licences checked for less than the typical costs associated with trying to take this task on internally.
 
 

With the Licence Monitor service you get:

  • All employee licences checked at least annually
  • For employees who have a greater risk (higher number of points on their licence) we would re-check these licences more frequently (i.e. quarterly) at no additional cost to you
  • All employees can take advantage of our new eConsent system – meaning no paper forms to fill out
  • Full management reports sent to you each month in spreadsheet format
  • Full web dashboards in our unique driver risk profiling system with manager logins
  • Total piece of mind that you are using a DVLA authorised secure platform
 
 

There must be a catch?

No catches. Our service is totally transparent and we explain the whole process to you giving you a clear demo of the system and a breakdown of costs based on your employee/fleet size.
Simply complete the form below to request a free demo of the system.
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