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Driving Monitor website Privacy Policy

Please read the Driving Monitor website Privacy Policy with care prior to using this site. By using this site, you signify your assent to these terms of use. If you do not agree to these terms of use, please do not use the site.

Restrictions on Use of Materials
This site is owned and operated by Driving Monitor (referred to as "Driving Monitor," "we," "us," or "our" herein). Driving Monitor is a trading name of Mavada Ltd. No material from the site may be copied, reproduced, republished, uploaded, posted, transmitted or distributed in any way. Modification of the materials or use of the materials for any other purpose is a violation of Driving Monitor copyright and other proprietary rights. The use of any such material on any other website or networked computer environment is prohibited. Except as otherwise indicated on this site and except for the trademarks, service marks and trade names of other companies that are displayed on this site, all trademarks, service marks and trade names are proprietary to Driving Monitor.

In the event that you use any software from the site, the software, including any files, images incorporated in or generated by the software, and data accompanying the software (collectively, the "Software") are non-exclusively licensed to you by Driving Monitor. Driving Monitor does not transfer title to the Software to you. Driving Monitor retains full and complete title to the Software, and all intellectual property rights therein. You may not redistribute, sell, decompile, reverse engineer, disassemble, or otherwise reduce the Software to a human-perceivable form.

Privacy Policy

Driving Monitor (referred to below as "we" or "us") treats with the utmost respect and care the personal information you may supply to us on this site and recognises the importance of protecting your privacy online. Here we explain what information we collect, what we do with it, who else may have access to it, and what controls you have.

1. What information do we collect about you?

We collect the information you supply when using this site, this information will depend upon the services your company have requested to use.

We do not automatically capture or store other personal information relating to visitors to this site, however, some Driving Monitor's Web pages use cookies. Cookies are small data files that are transferred from a Web server to your browser. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit www.aboutcookies.org or www.allaboutcookies.org. This type of information is not used to personally identify an individual, and you remain anonymous. You may modify your browser to reject cookies or to notify you whenever a cookie is sent to your device. If you reject a cookie sent by us, you may still access the site, but such access may be limited and some of our website features may not function as a result.

2. How do we use your information?

The information we use depends on the level of service that you engage with us on, typical examples would include:

a) General marketing information

We would only use information from our general marketing website (such as name, email address) to notify you of services/information that you have requested to receive from us. To this extent this will be in the form of an opt-in process where you have positively consented to receive information on our services or news updates you have asked for. You can simply opt-out at any time from our marketing communications by using the opt-out options show in the footer of those communications. Our lawful ground for this processing is our legitimate interests as well as consent where that was given.

b) Using our product/services

If you engage with us to use our products/services we will supply your company with an agreement that governs the use of the personal data. Typically this information we collect about you is used to supply both yourself and your company with the results of online driver risk assessments and to recommend and organise training courses as appropriate. The purpose of the collection and processing or your personal information, combined with your driver statistics is to allow your organisation to fulfil its duty-of-care obligations under Health & Safety law (see http://www.hse.gov.uk/roadsafety/employers.htm for more details). Our lawful ground for this processing is the performance of a contract between employers and us. If you are an individual using our services via your employer then you will have a contract with your employer and your employer will have a contract with us to govern the processing of personal data.

3. With whom is the information shared?

We may disclose personal information if required to do so by law or if we believe that such action is necessary to protect and defend the rights, property or personal safety of Driving Monitor or visitors to this site.

General marketing information - data sharing

If you use our marketing website to seek general road safety information or subscribe to our mailing lists we will not share your data with any third party.

Using our products/services - data sharing

We will only share data that is collected in our web systems with the contracted organisation (typically your employer) as we act as Data Processors for Employers who act the as Data Controller. We will not share your information with any other third party unless you expressly give consent to do so.

4. How long will we store your data?

If we provide any paid for services to you (which will be determined in a written contract), we are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed. Your information we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive this information using our simply opt-out processes.

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

When deciding what the correct time is to keep the data for we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.

5. Data security

We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to our internal employees who have a business need to know such data to process it, along with your own company if you enter into an agreement to use our services. They will only process your personal data on our instructions and they must keep it confidential.

We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.

 

6. Your legal rights

Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.

You can see more about these rights at:
https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

If you wish to exercise any of the rights set out above, please email us at dpo@driving-monitor.com.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you.

 

7. Your acceptance of these terms and your rights

By using this site, you consent to the collection and use of the information we collect about you as described above. If we change our privacy policy in any way, we will post these changes on this page.